AI Lab · Case study

Timeline Planner

From whiteboard to reality — turn raw brainstorms into a structured, dependency-aware delivery roadmap.

Year

2026

Status

Completed

Platform

Web app

Stack

Base44 · AI vision

Open live app

01 / What it does

Timeline Planner turns raw whiteboard brainstorms — photos of sticky notes, planning boards, or just a text prompt — into a structured, visual project roadmap with actionable features, delivery dates, and team assignments. You upload the photo, the app uses AI vision to extract every task, theme, and estimate, and then runs a scheduling algorithm to produce a Gantt-style timeline across your available teams.

Planning sessions generate messy, unstructured output. This app automates the entire pipeline: capture → extract → prioritize → schedule → visualize → report.

02 / The product

Capture, schedule, analyze — one continuous flow.

03 / Core features

End-to-end product thinking, automated.

Three ways to capture a backlog

Whiteboard image upload — AI vision reads sticky notes, detects color-coded swimlanes (a differently-colored leftmost note = the theme label for that row), infers priority from spatial position, and converts time estimates ("2w", "5d") into weeks
AI text generation — describe a project in plain text and the LLM proposes a feature breakdown with themes, effort estimates, and dependencies
Manual entry — type features directly

Dependency-aware scheduling engine

A custom scheduling algorithm sorts features by priority and resolves dependencies iteratively — a feature can't start until its dependencies finish
Assigns each feature to the team/stream that becomes available earliest, respecting required-team constraints
Accounts for team capacity, parallel streams (a team working on multiple features at once), and unavailability periods (holidays, conferences) by stretching durations and shifting start dates accordingly

Interactive Gantt chart

A zoomable, groupable timeline (group by team or by theme)
Drag-and-drop reordering, dependency lines, and hover tooltips showing full feature details

Team & capacity modeling

Supports generic teams (count + weekly capacity) or rich custom team groups
Members, roles, capacity multipliers, skills, parallel streams, unavailability windows, and utilization forecasts

Scenario planning

Create multiple "what-if" scenarios (e.g., "3-team sprint" vs. "reduced capacity") with their own team groups
Generate independent schedules per scenario and compare them side-by-side
An AI scenario generator can propose scenarios from your feature set

AI-powered analysis

Optimization suggestions — recommends reassigning or splitting features to shorten delivery
Capacity forecast — projects team utilization over time
Risk analysis — flags dependency bottlenecks and over-loaded teams
What-If analyzer — simulate adding/removing teams or capacity and see the projected finish date

Leadership reporting

A dedicated report view categorizes features into in-progress / upcoming / completed
Update per-feature status and notes, and generate AI executive summaries and risk assessments
Export as Markdown, copy summary, or capture the dashboard as a JPEG

Collaboration & sharing

Timeline owners can invite collaborators by email with view-only or edit access
Permissions are enforced per timeline, and shared timelines appear on the recipient's dashboard

Export & dashboard

Dashboard with search/filter by status, ownership, and date
Summary stats and one-click export to CSV, PDF (print), or JPG

Tech stack

Frontend: React + Tailwind CSS + shadcn/ui, React Router, TanStack React Query, Recharts, Framer Motion
Backend: Base44 BaaS — entities (Timeline, Feature, Team, TeamGroup, Scenario, ScenarioSchedule, TimelineAccess), built-in auth, and the Core integration
AI: LLM vision for whiteboard extraction and AI-text generation; LLM text for optimization, risk, and executive-report generation

Try the app, or start a conversation.

Open Timeline Planner Back to portfolio